1. Who is your data controller?

The controller of your personal data (hereinafter referred to as the “Controller”) is [Legal Company Name, e.g., Organ GmbH], with its registered office in [City] at [Company Address, e.g., Kreuzweg 92 82335 Berg Germany], entered into the register under number [Company Registration Number, e.g., HRB…], VAT ID: [Company VAT ID].

In matters related to the processing of your personal data, you can contact us via email at: [Data contact email, e.g., info@organikavodka.com or pawel@organikavodka.com].

2. What data do we collect and for what purpose?

We process your data because you use our online store at https://organikavodka.com/. Details below:

A. Placing orders in the WooCommerce store (Purpose: Performance of a contract)

When placing an order, we ask you to provide the data necessary for its processing. This includes:

• Full name
• Billing address
• Shipping address (if different)
• Email address
• Phone number

Legal basis: Art. 6(1)(b) of the GDPR (processing is necessary for the performance of a sales contract).

B. Customer account (Purpose: Facilitating purchases)

If you choose to create a customer account, we will process your data (provided during registration and in the account panel) to maintain the account and facilitate future orders. You have full access to your data and can edit it at any time.

Legal basis: Art. 6(1)(a) of the GDPR (your voluntary consent).

C. Email or form contact (Purpose: Handling inquiries)

When you contact us, we naturally process your email address and other data included in the correspondence to be able to respond to you.

Legal basis: Art. 6(1)(f) of the GDPR (our legitimate interest in providing customer service).

D. Submitting product reviews (Purpose: Marketing and community building)

If you decide to leave a product review, we will process the data you provide (e.g., name, content of the review).

Legal basis: Art. 6(1)(a) of the GDPR (your voluntary consent).

E. Cookies (Purpose: Website functionality and analytics)

We use cookies to ensure the proper functioning of the store (e.g., maintaining the cart) and to analyze website traffic to improve it. More information can be found in section 6.

Legal basis: Art. 6(1)(f) of the GDPR (legitimate interest – ensuring site functionality) and Art. 6(1)(a) of the GDPR (consent – for analytics and marketing cookies).

F. Fulfilling legal obligations (Purpose: Legal compliance)

We must process your data contained in invoices and other accounting documents to comply with our tax and accounting obligations.

Legal basis: Art. 6(1)(c) of the GDPR (compliance with a legal obligation).

3. Age Verification

In accordance with Polish law, the sale of alcohol to minors is prohibited. We reserve the right to verify the customer’s age at the time of ordering or upon delivery by the courier. We do not permanently store data from identification documents used for verification.

4. Who do we share your data with?

Your data is secure with us, but to fulfill orders, we must transfer it to third parties (so-called data processors) who cooperate with us:

• Courier and logistics companies (e.g., DPD, InPost, DHL) – to deliver your order.
• Online payment operators (e.g., WooPayments (Stripe), PayPal, Przelewy24, PayU) – to process your payment.
• Our hosting provider – on whose servers our store’s data is stored.
• Analytical tools (e.g., Google Analytics) – in an anonymized form, for statistical purposes.
• Our accounting office – to fulfill tax obligations.

We always ensure that our partners provide the same high level of data protection as we do.

5. How long do we store your data?

• Data from orders is stored for the period required by law, in particular tax regulations (usually **[e.g., 5 or 6 years]** from the end of the calendar year in which the tax payment deadline expired).
• Customer account data is stored until you withdraw your consent (request account deletion).
• Data from correspondence is stored for the period necessary to resolve your inquiry.

6. Cookies

Our store uses cookies. These are small text files saved on your device. We use them to:

• Ensure the functionality of key store features (e.g., cart, login).
• Analyze visit statistics (analytical cookies).
• Tailor marketing content (marketing cookies).

During your first visit to the site, we ask for your consent to use analytical and marketing cookies. You can always change your settings in your browser or via our cookie banner.

7. What are your rights?

In connection with our processing of your data, you have the following rights (under the GDPR):

• The right to access your data.
• The right to rectify (correct) your data.
• The right to erasure (the “right to be forgotten”).
• The right to restrict processing.
• The right to data portability.
• The right to object to data processing (if it is based on our legitimate interest).
• The right to withdraw consent at any time (if processing is based on consent).
• The right to lodge a complaint with a supervisory authority (in Poland, this is the President of the Personal Data Protection Office – UODO).

To exercise your rights, please contact us at the email address provided in section 1.

8. Changes to the Privacy Policy

We reserve the right to make changes to this Privacy Policy. Any changes will be published on this page.